HS-GP-01 / For federal, state, & research buyers
A turnkey AI workstation
a procurement officer can defend.
Thermal-validated AI workstations and GPU servers, paid for by the buyer configuration that matches the workload, shipped with a published per-unit benchmark and a written support contract. Pilot purchase, institutional PO, or subcontract — the page below describes each path in the buyer language procurement offices already use.
HS-GP-02 / SAM.gov verification path
Verify our entity status
directly at SAM.gov.
We do not print a UEI, a CAGE code, a NAICS line, or a PSC code on this page — those are claims an entity-record on SAM.gov is the authoritative source for, and we will not assert them here. The right place to confirm whether Helmstone Systems is currently registered, and under what classifications, is the live SAM.gov record.
As a starting point, search the SAM.gov entity database for “Helmstone Systems”. If a record exists, it will show the registration status, the active UEI, the CAGE, and the registered NAICS / PSC codes the buyer's contracting office needs to write us into a solicitation.
If a record does not yet exist or is in a non-active state, take that at face value too — the verification step is part of how a contracting officer treats every supplier, and we will not misrepresent our status to get ahead of it.
Opens sam.gov in a new tab. SAM.gov is the authoritative entity record for federal procurement; we direct buyers there rather than print a status here.
HS-GP-03 / Buyer archetypes
The buyers
this page is written for.
Five archetypes where a thermal-validated workstation with a published benchmark and a written service block maps to a real procurement desk. Each card points at the proof surface that backs the fit.
Federal research
Inference + fine-tune against a sustained LLM workload
Buyer-funded research labs running token-throughput-sensitive workloads on a long horizon. The 48-hour burn-in matches that horizon before the unit leaves the bench.
Defense
On-prem inference under constrained power and footprint
Programs that need a workstation they can hand to an integrator, with engineering sign-off on the thermal envelope and a written on-site service block.
Healthcare
Bedside / departmental model hosting under tight power
Clinical environments where shared facility GPUs are not an option, and a per-department unit is the deployment shape. The published per-unit benchmark is the proof an IT desk can defend.
University
PI-budget single-unit pilot, or lab-procurement multi-unit PO
Principal investigators that buy one workstation under a grant, and research labs that procure a fleet under an institutional PO. Both geometries are described on this page.
Scientific computing
Simulation sweeps and continuous inference fleets
Teams running overnight parameter sweeps or 24/7 inference behind a published thermal envelope. The rack-mounted RS tier and the supply-side lead-time notes are the relevant context.
HS-GP-04 / What we ship
The hardware
on the receiving dock.
Turnkey AI workstations and GPU servers — air-cooled racks and liquid-cooled clusters — thermal-validated against sustained inference and training, burned in for 48 hours per unit, and shipped with a published per-unit benchmark card that signs the envelope.
- ·Workstation tier. Single-GPU deskside unit for LLM development and 8B–70B fine-tune.
- ·Air-cooled rack. Dual-GPU rack with multi-day KV-cache-heavy research runs.
- ·Liquid-cooled cluster. Multi-GPU cluster for frontier-class training sustained up to 72 hours.
- ·Per-unit envelope. Peak junction °C and sustained wall-meter W from the 48-hour capture are printed on every per-unit benchmark card — not aggregated marketing numbers.
HS-GP-04b / What we deliver with it
Engineering & service that
back the per-unit envelope.
Pre-sales engineering
Every quote begins with a named engineer pinning the SKU to the workload, the batch shape, and the timeline — not a configurator round-trip.
Open the quote intake →Field / on-site service
On-site swap coverage scoped to priority metros, with a written service block — not a support-ticket queue. Service area and dispatch window are published up-front.
Service area & dispatch →Prescriptive support tiers
A written support contract and SLA so the response windows and on-site footprint are pinned in writing — not inferred from a marketing brochure.
Read the SLA →HS-GP-05 / Purchase geometries
Three ways
to buy from us.
Procurement desks ask which geometry a supplier supports. We support three — and we describe them in the buyer-side language below. Payment terms are truthful per geometry; lead-time brackets are aspirational and depend on supply, so the published lead-time notes are the live source.
Single unit, capital purchase
A single workstation or rack, paid up front, shipped to one site. The right geometry for lab-budget pilots, a PI's first generalized-LLM unit, or a departmental procurement under a single line item.
- Order geometry
- Single-unit e-commerce checkout or wire transfer
- Payment terms
- Prepay (card or wire); no net terms on a single-unit pilot
- Lead-time bracket
- Pull-quoted per tier (see /tiers); typically weeks, not quarters
- Responsible party
- Buyer (end-user / PI / lab manager)
- Proof surface
- /tiers, /methodology, /spec-sheets
Institutional / federal procurement
An institutional or federal procurement submitted through a buyer-issued purchase order. Buyer issues the PO against the Helmstone quote; Helmstone accepts and books the order against the published SKU.
- Order geometry
- Buyer-issued PO against a Helmstone quote
- Payment terms
- Net-30 from invoice date; wire or check accepted
- Shipping terms
- EXW (buyer-arranged pickup) or DAP buyer site, per the quote
- Lead-time bracket
- Quoted per PO; supply noise drives the bracket — see /lead-times and /blog/blackwell-supply
- Responsible party
- Buyer (procurement office); Helmstone sales engineer on the back-channel
- Proof surface
- /quote, /sla, /support
Flow-down under a prime contractor
Subcontract work performed under an existing prime contractor's government contract. The buyer is the prime; Helmstone accepts flow-down terms through a sales-engineer-led conversation rather than a self-service form.
- Order geometry
- Purchase order or subcontract issued by the prime
- Payment terms
- Per the prime-subcontract flow-down; quoted per engagement
- Lead-time bracket
- Per subcontract scope; supply bracket inherited from the published lead-time note
- Responsible party
- Prime contractor; Helmstone sales engineer routes the conversation
- Proof surface
- /security, /lead-times, /methodology
HS-GP-06 / Evidence on the site
The pages
a procurement officer can read.
Everything we publish against the published envelope lives on the site already — methodology, SLA, service area, case studies, the supplier lead-time note. This page routes into those pages rather than reprinting them.
HS-GP-07 / Talk to procurement engineering
Send the RFQ context.
We reply within one business day.
Subject line: “government-procurement RFQ”. Every buyer-side round-trip is signed by a sales engineer who has worked the same configuration. If your contracting office can’t route through the web form, the mailto side-channel below opens the same conversation on a desktop mail client.
To get a configuration in one round-trip:
- 01.Organization type. Federal agency, state agency, university, research lab, defense integrator, healthcare network.
- 02.Expected unit count. One pilot unit, a fleet of N, or a flow-down scope under a prime — the geometry above sets the lead-time bracket.
- 03.Target GPU class. Workstation (single 5090 / Pro 6000), rack (dual Pro 6000), cluster (4× B200), or rack (8× B200).
- 04.Deployment timeline. Targeted first-unit deliverable date and any go/no-go deadlines attached to a solicitation.
- 05.FOA / contract vehicle. If known — and only if the buyer's contracting office has already credentialed one.
RFQ intake
Buyers who can't use the web form
A pre-addressed mailto opens the same conversation on a desktop mail client — subject line pre-filled, RFQ-brief scaffold pre-attached.
helmstone-systems@polsia.appHS-GP-08 / Government buyer FAQ
What a government buyer
actually asks.
Each answer is honest about what we will and will not claim on this page, and links forward to a proof surface a contracting officer can read.
The current planning brackets are 8–10 weeks for W1, 13–16 weeks for W2, 18–22 weeks for W4, and 24–30 weeks for RS from PO. These are planning ranges, not delivery commitments: the GPU allocation, unit count, and configuration are pinned in the quote for each purchase order.
For a multi-unit or program purchase, a sales engineer confirms the range against the requested SKU and supply position before the buyer fixes a delivery date in the PO.